Managing SEO projects can be tough to handle with team members, deadlines, and tasks to keep track of.
To make it easier and improve collaboration, project managers need the right project management tools.
The good news is, there are many SEO project management tools available.
In this article, we’ll explore some of the best SEO project management tools on the market and their benefits.
Whether you are an experienced SEO agency or just starting out, these tools can help you manage projects more effectively and achieve better results for your clients.
List of Top SEO Project Management Tools and Software
Let’s explore the list in more detail.
Asana is a project management tool that effectively performs many important functions in the SEO field, even though it is not specifically tailored towards it.
It works similarly to an advanced to-do list, enabling you to assign individual tasks to multiple team members and group smaller tasks into recurring or larger projects.
Some of the key features that Asana offers include interconnectivity, which allows you to link up with other online applications like Slack, Outlook, and Gmail.
It helps you to receive and deliver alerts.
With its team management capabilities, Asana allows you to add up to 100 members to a team and assign work through its dashboard.
Asana also provides ready-made templates for various sets of tasks, such as creative tasks, marketing campaigns, and new employee onboarding.
These templates can streamline project planning and execution, making it easier for businesses to manage their SEO projects efficiently.
Basecamp proves to be a useful SEO project management tool in high-level projects that can be further subdivided into smaller sub-projects.
With this approach, users can have a more detailed overview of each SEO task, including the party responsible for it and its deadline.
Additionally, Basecamp allows users to attach relevant documents to related tasks and integrates with Clockify for tracking hours spent on specific tasks.
Its real-time group chats also facilitate seamless communication within SEO teams.
Using Basecamp for your SEO agency can be advantageous because of its granular to-do list feature.
This enables agencies to monitor project progress and stay on top of deliverables.
Smartsheet is an online work execution platform that offers project and work management tools for automating tasks.
It also provides real-time visuals such as Gantt charts and dashboards, making it a useful tool for businesses to manage their SEO projects efficiently.
Its user-friendly interface makes it easy to add tasks and dependencies and also allows for customized dashboards.
Smartsheet is a great choice for SEO experts with robust tools for communication and collaboration, perfect for creating and implementing communication plans.
With great features, Smartsheet has its drawbacks as well.
For example, Smartsheet only allows users to upload 10 documents per ticket, which can be limiting for campaigns that require detailed documentation.
Also, larger teams with multiple stakeholders may find the platform too simplistic and lacking in some necessary functionality.
Forecast It provides a convenient solution for managing all of your SEO projects, resources, and budgets in one centralized platform.
As an AI-native tool, it actively reduces your administrative workload by automating various tasks.
You can efficiently track the lifecycle of your projects by assigning tasks and budgets to your entire SEO team using Forecast.
The platform’s schedule visualization feature allows you to quickly view a team member’s workload.
This enables you to make informed decisions about resource allocation.
Moreover, Forecast simplifies the process of gathering data and comparing current and past campaigns.
However, updating time and task entries in Forecast can be a tedious process since it requires manual input.
This can be time-consuming and detract from other important tasks.
Visualization elements may overwhelm larger teams, making it difficult to parse information with a high number of members.
Taskworld is a project management software that offers a range of tools and features to help teams manage their tasks and projects effectively.
Its intuitive interface, real-time dashboards, and task prioritization tools enable teams to stay organized and focused on their work.
Collaboration tools ensure seamless communication and coordination, making them useful tools for managing SEO projects effectively.
GanttPro is an online project management solution that focuses on visual trackers, making it a great option for SEO professionals.
Its interface is easy to understand, allowing users to track tasks without needing a project management certification.
In case of any errors, GanttPro has an undo function that saves project history and enables users to reverse actions using CTRL + Z.
Moreover, users can customize fields for each task, giving them the flexibility to create custom fields to suit their needs.
All of these features make GanttPro a powerful tool for managing SEO projects.
One of the great features of Asana is its ability to schedule tasks on repeat, sending reminders to team members for their deliverables.
With this tool, users can make a list of tasks they need to do, manage their SEO work within specific timeframes, and work together with other people.
With Asana’s new feature, users can automate tasks by setting rules, eliminating the need for manual input every time.
Asana also offers project templates, making it easier to replicate tasks and subtasks for new SEO projects.
For SEO agencies, Asana is the best and most cost-effective choice, providing basic functions for staying organized.
It is a free tool that allows up to 15 users with unlimited tasks and projects.
Asana is easy to use with integrations with other file-sharing platforms like Google Drive.
Trello is a popular SEO project management tool that agencies often prefer due to its ability to visualize workflows using Trello Cards and Boards.
It offers unique features like:
- Arranging tasks by priority
- Creating line items for to-do lists
- Monitoring project progress through columns like “Done,” “Doing,” and “To Do.”
Trello serves as a digital bulletin board that helps it to manage tasks on the fly, prioritize them, and organize SEO roadmaps for different campaigns.
For those who prefer the Kanban style of project management, Trello is the perfect fit.
It’s especially useful for developing a content marketing strategy as it allows users to delegate tasks like content creation and keyword research to Trello cards.
These cards contain checklists of what needs to be done.
It makes it easy for businesses to manage their SEO projects and content marketing campaigns effectively.
The free version of Trello is ideal for small teams, while larger teams can unlock more features for just $9.99 per user per month.
Workamajig is a popular project management platform among agencies, production houses, and creative teams because it provides everything they need in one place.
This tool is especially useful for SEO agencies that prefer a straightforward approach.
Workamajig helps forecast deliverables by checking sales pipeline and providing dashboards to monitor progress, making it easy for teams.
You can also schedule tasks at scale to improve efficiency, making it a valuable tool for businesses to manage their SEO projects effectively.
Workamajig helps agencies demonstrate their worth and track profits for each project, making it a useful SEO project management tool.
It also promotes transparency between the agency and clients by sending them SEO reports and invoices.
Workamajig’s all-in-one platform eliminates the need for multiple tools, making it easier to keep track of internal processes.
This simplifies workflows and provides greater visibility over SEO projects, making it an excellent choice for agencies.
Teamwork is a popular project management platform among agencies for managing long-term SEO strategies and both in-house and remote teams.
Its features include a central hub for SEO projects, progress monitoring, and updates on high-priority tasks.
This tool encourages better accountability among contributors and helps agencies forecast their deliverables and set client expectations.
Teamwork also offers helpful features like task repetition and project templates for maintaining consistency at scale.
So, if you need a project management platform that can handle your SEO strategies and keep your teams organized, Teamwork is the best SEO project management tool for you.
Monday is a popular choice for agencies when it comes to SEO project management because of its ability to offer a top-level view of projects while providing detailed information.
You can use its features to prioritize tasks, monitor deliverables, and keep track of who is working on what at a specific time or day.
Monday’s visual dashboard allows for creating boards with different visibility settings, including private and shared boards.
This feature is helpful for managing SEO projects with external contributors and clients.
Monday is particularly useful for remote teams, enabling you to integrate weekly schedules and collaborate with your team members.
Its multiple integrations, including Zoom, Slack, and Dropbox, make it an efficient and versatile tool for agencies.
In conclusion, Monday is an ideal project management tool for SEO agencies that value collaboration and visibility.
Monday offers an overview of projects and control over specific tasks, making SEO project management efficient.
Its visual dashboard and integrations make it a valuable choice for remote teams.
Wrike is a tool that makes it easy to plan and manage SEO projects by providing customizable workflows and many communication options.
This allows for a reduction in emails, meetings, and status updates.
With Wrike’s task prioritization feature, you can prioritize critical tasks to meet deadlines, and its natural workflow structure is easy for most people to use.
The tool also includes advanced features like task management, Gantt charts, and real-time newsfeeds.
However, using Wrike for SEO has a few potential drawbacks to consider.
While a free version is available, premium plans with more functionality can be more expensive than other project management tools.
Onboarding new users and assigning tasks manually can be time-consuming, making it challenging to add new users.
Additionally, users unfamiliar with Wrike may find it challenging to navigate projects.
Jira is a tool for managing projects that is flexible and customizable, making it a popular choice for software development teams of all sizes and industries.
It has an issue-tracking system that lets users create and prioritize tasks and track their progress through the development stages.
Jira also has agile boards, sprints, backlogs, and roadmaps that help teams plan and execute projects effectively.
Its user-friendly interface allows for easy collaboration, and it integrates with various third-party tools such as Git and Slack.
Jira can be accessed as a cloud-based solution, which is easy to set up and maintain, or as a self-hosted option that provides greater control and customization.
A mobile app is also available for users to access their projects on the go.
Zoho Projects is a powerful tool for managing big SEO projects.
It provides you with a clear overview of your project milestones, allowing you to track your progress and plan your next steps accordingly.
One of the standout features of Zoho Projects is the Gantt chart, which allows you to map out task dependencies and plan your SEO projects more efficiently.
Additionally, you can log the number of hours your team members dedicate to specific tasks.
This feature makes it easier to delegate tasks and bill clients accurately, improving overall project management efficiency.
Breaking down larger tasks into subtasks and assigning them to different team members is also easy with Zoho Projects.
Plus, the Project Stream feature shows the latest activities on a project, ensuring everyone is on the same page and providing valuable insights for project managers.
For SEO agencies, Zoho Projects is an excellent option for managing projects.
You can divide tasks into smaller, more manageable pieces and set recurring tasks automatically, making it easier to stay on top of everything.
Furthermore, creating milestones and setting due dates for each task is especially helpful when managing large SEO campaigns.
This project management tool is a must-have for any SEO agency looking to streamline its project management process.
Celoxis is a project management platform designed for enterprise-level organizations that provides all the necessary features for SEO professionals.
It allows for in-depth project management without sacrificing usability and offers time tracking, resource management, and budgeting features.
It offers to report options to keep campaigns on track and within budget, making it a valuable SEO project management tool for businesses.
One of the biggest advantages of Celoxis is its ability to provide top-tier functionality at a mid-tier price point.
However, there are a few potential drawbacks, including the lack of billing or invoicing functionality within the platform.
This means that businesses must use an external program to bill clients, which can be an inconvenience.
Additionally, there is no free version of Celoxis available for those looking for a free project management solution for their SEO team.
Despite these drawbacks, Celoxis remains an excellent choice for SEO professionals looking for a comprehensive project management platform.
Scoro is a comprehensive project management software that combines project management, CRM, and invoicing in a single platform.
Advanced task management, time tracking, and resource planning features make it an ideal choice for team productivity and workflow optimization.
Workfront is Adobe’s project management solution with extensive integrations and configurable options.
It keeps users informed in real-time through a visually appealing UI, meeting specific SEO project needs.
It also provides good transparency by making stakeholders and project scope easily visible, eliminating confusion about project tasks.
However, setting up Workfront can be time-consuming due to its high level of customization.
It may also offer too much detail, causing some team members to get lost in the details.
Additionally, finding tasks can be difficult if users are unsure about which project they are assigned to.
Airtable is a cloud-based project management solution that combines the functionality of spreadsheets with the flexibility of databases.
A User-friendly interface, customizable workflows, and collaboration tools make it a perfect fit for teams to:
- Streamline project management
- Task tracking
- Data organization efforts.
By using Airtable, teams can enhance their productivity and efficiency in managing their projects and tasks.
Plutio is a project management tool that can significantly improve task delegation in your SEO agency.
The software’s user-friendly interface allows you to create tasks and assign them to the appropriate team members quickly and efficiently, thus boosting productivity.
The real-time messaging feature ensures that everyone is kept up to date, and the time tracking feature allows you to monitor how much time each contributor spends on their tasks.
Another significant advantage of Plutio is its automated workflows, which can save you a lot of time on repetitive tasks.
Moreover, Plutio offers more than just project management. You can use it to create and send invoices to clients, streamlining transactions and making them more efficient.
What makes Plutio stand out is its simplicity.
It has a downloadable app that allows you to manage and track tasks on the go, making it a perfect tool for remote work.
Additionally, the time tracking feature provides greater transparency, allowing you to show clients the work done for them.
All in all, Plutio is a valuable project management tool that can significantly improve productivity and efficiency in your SEO agency.
ProofHub is a project management platform that is suitable for SEO, even though it may not have as many features as some other platforms.
It provides a centralized hub for managing task lists, workflows, calendars, and documents.
With ProofHub, you will have all the necessary tools for SEO planning, team collaboration, and management, and you can add as many users as you need.
Plus, the built-in chat and document-sharing features ensure that all discussions are in one place.
On the other hand, some things may need to be taken into account as potential downsides.
Recurring tasks must be entered manually since ProofHub does not offer the option to repeat tasks automatically.
Additionally, there is no built-in budgeting feature, so you will need to use a third-party platform to oversee the budget for your SEO tasks.
Despite these limitations, ProofHub is a solid choice for those who need a centralized hub for their SEO tasks.
Podio is an excellent project management tool for SEO companies because it keeps teams in sync and offers a variety of features to help meet tight deadlines and deliver consistent results.
Podio organizes SEO project workflows by specific goals, centralizes conversations and file sharing, and provides both broad overviews and detailed insights into tasks.
Integrations and extensions for file sharing and SEO project management are also available.
Structured project management is valuable for startups to define responsibilities and facilitate communication among teams and contributors.
Podio ensures SEO agency workflows remain organized and efficient, helping meet client demands and achieve business objectives.
ClickUp is a cloud-based platform that consolidates company information and business tools in one place
ClickUp enables you to manage to-do lists, workflows, and schedules in various formats.
ClickUp has a short learning curve and offers list, board, calendar, and workload views, making it an excellent option for SEO to effectively track campaigns.
It also strikes a balance between functionality and ease of use, providing the necessary features without complexity.
However, ClickUp has a few potential drawbacks for SEO.
Navigation can be confusing due to subtle tab differences, and implementation may require significant planning to maximize the benefits of its high customization.
Freedcamp is an ideal option for managing SEO projects, as it offers intuitive features similar to those of Zoho Projects.
With Freedcamp, you can organize your tasks into milestones, track the hours you spend on tasks, and centralize discussions to minimize email back-and-forths.
Additionally, the calendar feature provides an overview of upcoming tasks and due dates, helping you stay on top of your schedule.
Freedcamp’s user-friendliness makes it a top choice among agencies.
Its ease of navigation enables teams to collaborate more efficiently, leading to consistent results for clients.
As a new SEO agency, Freedcamp is an excellent starting platform to keep your tasks moving, and best of all, it’s free to use.
However, if you want to increase productivity, you can upgrade to a paid plan to access more features.
Redbooth is a project management tool with many features that help teams collaborate and complete projects efficiently.
It is designed for teams of any size and industry to manage their work, track progress, and communicate effectively.
Redbooth is user-friendly and allows teams to customize their workflows to stay organized and focused.
The task management tools, agile boards, and project timelines help plan, prioritize, and track tasks in real-time.
The communication tools, including chat, video calls, and comments, keep teams connected regardless of location or time zone.
Redbooth integrates with other tools like Google Drive, Dropbox, and Slack for added efficiency.
It also offers reporting and analytics to gain insights into workflows and optimize processes for better performance.
ProWorkflow is a robust project management software that is designed to help teams manage their tasks, projects, and workflows effectively.
Comprehensive tools like time tracking, reporting, and invoicing allow seamless collaboration and staying on top of work.
Workzone is a project management software that is designed to aid teams in managing their tasks and projects with improved efficiency.
Customizable workflows, collaboration features, and intuitive interface enable seamless teamwork and organization towards objectives.
Planio is a software designed to help teams manage their projects more efficiently.
It comes with a variety of tools and integrations to make team collaboration and project management easier.
Some of its advanced features, such as Gantt charts, agile boards, and custom workflows, help teams effectively plan and track their projects.
Collaboration tools enable seamless communication and coordination, helping team members work effectively towards shared goals.
With Planio, teams can achieve their project objectives with less hassle and more ease.
So, these were some of the best SEO project management tools available.
I hope you find them helpful in managing your SEO projects effectively.
If I missed out on any useful tool, please feel free to email me and suggest it. Thank you for reading!
FAQs about SEO project management tools and software
What is SEO project management?
SEO project management is the process of planning, organizing, and coordinating the tasks and activities involved in optimizing a website for search engines.
It involves identifying and setting specific goals, creating a plan to achieve those goals, assigning tasks to team members, tracking progress, and measuring results.
SEO project management ensures that the SEO strategy is effectively implemented, and the desired outcomes are achieved within the set deadlines and budget.
Which project management tool is used by Google?
Google uses many project management tools, but the most commonly used tool is Google Sheets.
Google Sheets is a spreadsheet application that allows teams to collaborate and organize their data in real-time.
What tools do project managers use?
Project managers usually use the following tools.
- Project management software: Asana, Trello, Jira
- Collaboration tools: Slack, Microsoft Teams
- Communication tools: Email, Video Conferencing
- Document management tools: Google Drive, Dropbox
How do I get an SEO project?
To get an SEO project, you can start by offering your services to clients through freelance platforms like Upwork or Fiverr, or networking with other professionals in the industry.
Another way is to create your own website and promote your services through social media and other marketing channels.
What are SEO and KPI?
SEO and KPI are two related concepts in digital marketing.
SEO stands for search engine optimization, which refers to the process of improving a website’s visibility and ranking in search engine results pages.
KPI, on the other hand, stands for key performance indicators, which are measurable metrics used to track the success of a marketing campaign, including SEO efforts.
KPIs for SEO might include metrics like organic traffic, keyword rankings, conversion rates, and bounce rates.
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